Chrome Care Fees

Manage fees for Chrome Care insurance plan

Set New Year Insurance Plans
Enable/Disable ChromeCare Plan Fee Types
Assess ChromeCare Fees
Assign Insurance Plans
Remove Assessed Fees After Purchasing Window Has Closed
Manually Assess Fees and Assign Insurance Plan

Set New Year Insurance Plans

Each year insurance plans will need to be updated to reflect the new years and potentially any fee changes.

To update ChromeCare Insurance plans:

Login to PowerSchool
From the District Office select MBA Device Manager+ from the MBA Plugins section of the left navigation menu
Select Insurance Policy Setup
Update the Name and Default Date Range to reflect the new years plan dates
Update the Default Cost if the fess schedule has been updated
Click on the Save button

Warning: Any other policy changes to the ChromeCare Insurance plan will need to be reflected in Insurance Policy Setup

Enable/Disable ChromeCare Plan Fee Types

Note: During the ChromeCare Insurance Plan purchasing window ChromeCare Plan Fee Types may need to be enabled.

Note: You will need to do the following at each building in PowerSchool

Enable the ChromeCare Plan Fee Type

Open MBA Student Fees

Select Fee Types
Click on the Show Archived Fee Types button
Uncheck the ChromeCare Plan Archived checkbox
Click on the Submit button

Disabling the ChromeCare Plan Fee Type after the purchasing window has closed will prevent fees from accidentally being assigned to students.

Disable the ChromeCare Plan Fee Type

Open MBA Student Fees

Select Fee Types
Check the ChromeCare Plan Archived checkbox
Click on the Submit button

Assess ChromeCare Fees

You will need to do the following at each building in PowerSchool

Enable the ChromeCare Plan Fee Type

Open MBA Student Fees

Select Fee Types
Click on the Show Archived Fee Types button
Uncheck the ChromeCare Plan
Click on the Submit button

Identify student that do not have insurance

Open MBA Device Manager+

Select Device Assignment Report
Set Device Name to Chromebook
Set the Device is Currently Insured filter to No
Click on the Search button
Click on the Make Current Selection button

Assess the ChromeCare Plan fee to students

Open MBA Student Fees

Select Assess Fees
Set Student Selection to Current Selection
Set Fee to Technology - ChromeCare Plan
Click on the Display Fees button
Click on the Assess Fees button

Assign Insurance Plans

Once the ChromeCare Insurance purchasing window is closed, plans must be assigned to students in Device Manager. This process is done by identifying students that have purchased insurance in Student Fees and then applying the insurance plan to the students in Device Manager.

Note: If insurance plans are assigned before the purchasing window closes then use the date filter in the Fee Report each subsequent time plans are assigned.

Note: After the purchasing windows closes additional insurance plan purchases will need to be manually assigned to the student.

To assign insurance policies to students

Identify Students for each plan starting with the longest term plan first

6-Year Plan

Select MBA Student Fees under the MBA Plugins section of the left navigation menu
Select Fee Report
Under Fee Type select all of the ChromeCare Plan fee types
Set the Paid value to = 70, Grade Level to -1 (Y5), and click on the Generate Report button
Note: This will include Y5 students that purchased a 6 year plan
If there are students listed
- Click on the Make These Students the Current Selection button at the bottom of the page
- Return to the Start Page and verify the selection
- Select MBA Device Manager+ under the MBA Plugins section of the left navigation menu
- Select Device Assignments
- Set School Selection to All
- Set Student/Staff Selection to Current Selection
- Leave Student/Staff Device Assignment Status set to Any
- Click on the Search button
- Under Device Assignment set the dropdown to Mass edit device assignments
- Check the Insurance Policy, Cost for Insurance, and Insurance Coverage checkboxes
- Set the Insurance Policy dropdown to ChromeCare 6-Year 22-28
- Set the Cost for Insurance to $70
- Set the Insurance Coverage date range to 8/1/2022 - 7/31/2029
- Use the checkboxes to select all of the students listed
- Click on the Save Edits button

Repeat for each insurance plan in decreasing order of plan length with the following modifications

5-Year Plan

MBA Student Fees
- Paid value = 70
- Grade Level to 0
MBA Device Manager+
- Insurance Policy to ChromeCare 5-Year 22-27
- Cost of Insurance to $70
- Insurance Coverage date range to 8/1/2022 - 7/31/2028

4-Year Plan

MBA Student Fees
- Paid value = 60
- Grade Level to All Grades
MBA Device Manager+
- Insurance Policy to ChromeCare 5-Year 22-26
- Cost of Insurance to $70
- Insurance Coverage date range to 8/1/2022 - 7/31/2027

3-Year Plan

MBA Student Fees
- Paid value = 50
- Grade Level to All Grades
MBA Device Manager+
- Insurance Policy to ChromeCare 5-Year 22-25
- Cost of Insurance to $50
- Insurance Coverage date range to 8/1/2022 - 7/31/2026

2-Year Plan

MBA Student Fees
- Paid value = 35
- Grade Level to All Grades
MBA Device Manager+
- Insurance Policy to ChromeCare 5-Year 22-24
- Cost of Insurance to $35
- Insurance Coverage date range to 8/1/2022 - 7/31/2025

1-Year Plan

MBA Student Fees (run once for each fee amount)
- Paid value 20, 15, 10
- Grade Level to All Grades
MBA Device Manager+
- Insurance Policy to ChromeCare 5-Year 22-23
- Cost of Insurance to fee paid ($20, $15, $10)
- Insurance Coverage date range to 8/1/2022 - 7/31/2024

Remove Assessed Fees After Purchasing Window Has Closed

After the purchasing window has closed you will need to removed assessed unpaid assessed fees from students.

Warning: Failure to remove unpaid assessed fees will allow parents to pay ChromeCare Insurance Plan fees after the purchasing window has closed.

Enable Mass Update/Delete Fees in Student Fees plugin

Repeat the following for each school building

Identify students with unpaid ChromeCare Insurance Plan fees

Select MBA Student Fees from the MBA Plugins section of the left navigation menu
Select Fee Report
Under Fee Type select ChromeCare Plan
Set the Paid amount to = 0
Click on the Generate Report button
Click on the Make These Students the Current Selection button at the bottom of the page
Return to the Start Page to confirm your selection

Delete unpaid assessed Fees from students

Open MBA Student Fees again
Under Fee Type/Category select Technology - ChromeCare Plan
Under Students set the dropdown to Students in Current Selection
Under Amounts set Paid = 0
Click on the Search Fees button
Click on the Delete Fees button

Disable Mass Update/Delete Fees in Student Fees plugin

Note: You will need to manually assess fees and apply the insurance plan for student purchasing insurance after the ChromeCare Plan window has closed and unpaid assessed fees have been deleted.

Manually Assess Fees and Assign Insurance Plan

After the ChromeCare Insurance Plan purchasing window has closed the following process must be followed to purchase ChromeCare Plan insurance.

ChromeBook Inspection

The local building tech must inspect the Chromebook for damage
All damage must be repaired and paid prior to purchasing insurance

Manually Assess Student Fee

Login to PowerSchool
Select the student to assess the fee
Select MBA Student Fees under the Administration section of the left navigation menu
Click on the + to the left of the ChromeCare Plan fee type
Enter an Assessed Fee Note
Adjust the Amount if a multiyear plan is being purchased
Note: If the ChromeCare Plan fee type is not available it will need to be enabled

Manually Assign ChromeCare Insurance Plan to Student

Do not apply the insurance plan to the student until the fee has been paid
Login to PowerSchool
Select the student to assign the ChromeCare Insurance Plan
Select MBA Device Manager under the Administration section of the left navigation menu
Click on the Edit button to the left of their assigned Chromebook
Under the Insurance Policy dropdown select the purchased plan
Adjust the Insurance Coverage start date to the date the insurance was purchased
Click on the Save Edits button