Chrome Care Fees

Manage fees for Chrome Care insurance plan

Set New Year Insurance Plans

Each year insurance plans will need to be updated to reflect the new years and potentially any fee changes.

To update ChromeCare Insurance plans:

Warning: Any other policy changes to the ChromeCare Insurance plan will need to be reflected in Insurance Policy Setup

Enable/Disable ChromeCare Plan Fee Types

Note: During the ChromeCare Insurance Plan purchasing window ChromeCare Plan Fee Types may need to be enabled. 

Login to PowerSchool

Note: You will need to do the following at each building in PowerSchool

Enable the ChromeCare Plan Fee Type

Open MBA Student Fees

Disabling the ChromeCare Plan Fee Type after the purchasing window has closed will prevent fees from accidentally being assigned to students.

Disable the ChromeCare Plan Fee Type

Open MBA Student Fees

 

Assess ChromeCare Fees

Login to PowerSchool

You will need to do the following at each building in PowerSchool

Enable the ChromeCare Plan Fee Type

Open MBA Student Fees

 

Identify student that do not have insurance

Open MBA Device Manager+

 

Assess the ChromeCare Plan fee to students

Open MBA Student Fees

 

 

 

Assign Insurance Plans

Once the ChromeCare Insurance purchasing window is closed, plans must be assigned to students in Device Manager. This process is done by identifying students that have purchased insurance in Student Fees and then applying the insurance plan to the students in Device Manager.  

Note: If insurance plans are assigned before the purchasing window closes then use the date filter in the Fee Report each subsequent time plans are assigned.

Note: After the purchasing windows closes additional insurance plan purchases will need to be manually assigned to the student.

To assign insurance policies to students

Login to PowerSchool, this can be done from the District Office

Identify Students for each plan starting with the longest term plan first

6-Year Plan

Repeat for each insurance plan in decreasing order of plan length with the following modifications

5-Year Plan

4-Year Plan

3-Year Plan

2-Year Plan

1-Year Plan

 

Remove Assessed Fees After Purchasing Window Has Closed

After the purchasing window has closed you will need to removed assessed unpaid assessed fees from students.

Warning: Failure to remove unpaid assessed fees will allow parents to pay ChromeCare Insurance Plan fees after the purchasing window has closed.

Login to PowerSchool

Enable Mass Update/Delete Fees in Student Fees plugin

Repeat the following for each school building

Identify students with unpaid ChromeCare Insurance Plan fees

Delete unpaid assessed Fees from students

Disable Mass Update/Delete Fees in Student Fees plugin

Note:  You will need to manually assess fees and apply the insurance plan for student purchasing insurance after the ChromeCare Plan window has closed and unpaid assessed fees have been deleted.

 

Manually Assess Fees and Assign Insurance Plan

After the ChromeCare Insurance Plan purchasing window has closed the following process must be followed to purchase ChromeCare Plan insurance.

ChromeBook Inspection

Manually Assess Student Fee 

Manually Assign ChromeCare Insurance Plan to Student

Clear Prior Year Insurance Plans

When clearing the previous years insurance you will want to retain everyone that has a multiyear plan that is still in effect.

Note: this will need to be completed at each building in PowerSchool

Select Students with Current Insurance Plan

Select MBA Device Manager+ from PowerSchool

Select Device Assignment Report under Device Management Reports

Set Student/Staff Selection to Students

Set Device Name to Chromebook

Set Device is Currently Insured to Yes

Set Device is/was insured on date to the last day of the previous year that insurance was active, probably June 30th of the previous year

Click on the Search button

Review the list and note the names of students with an insurance plan extending into the current year

You do not want to remove the insurance plan for these students

Click on the Make Students Current Selection button

Return to the PowerSchool Start Page, your current selection should be all students with an active insurance plan

Click on the Select By Hand button

Uncheck the students previously noted with an insurance plan extending into the current year

Click on the Update Selection button

Your selection will now contain students that need their insurance plan removed

Remove Current Insurance Plan

Using the current selection from above select MBA Device Manager+

Select Device Assignments under General Functions

Set Student/Staff Selection to Current Selection

Click on the Search button

Set the Device Assignment dropdown to Mass edit device assignments

Check the Insurance Policy checkbox and set the dropdown to No Insurance Policy

Use the checkbox to select all of the students listed

Click on the Save Edits button

Warning: This will remove the insurance plan from all listed students

You are now ready to assess the ChromeCare Plan fee to all students without a current insurance plan